Challenge:
If you’re a general contractor, you want to submit the most qualified construction bid to the owner, so that you can win the project. However, many times, GCs overlook an important step in the preconstruction process that could help them produce the most optimal project proposal. This step is attending the pre-bid meetings which are held during the bid/proposal preparation period. Forgoing these pre-jobsite meetings can lead to confusion or mistakes on the invitation to bids, project proposals and solicitation documents – causing the general contractor to lose the project.
Analysis:
So, what exactly are construction pre-bid meetings you ask? Pre-bid meetings are conducted by the owner to clarify any concerns the bidders may have with the solicitation documents, scope of work and other project details. Attendance is not mandatory, however it is highly-recommended for prospective bidders to attend. Interested bidders, like GCs, can get clarifications on the project details and receive the proper information needed to assist them with submitting the most optimal bid or proposal.
Solution:
As a prospective bidder, don’t show up to the pre-bid meetings just to get your company name on the sign-in sheet, come prepared with questions and engage during the event. (Though the sign-in sheet is useful intel to see who your competition is.) The pre-bid meetings are typically held one week after the announcement of the ITB or request for proposals, which allows contractors to read and study the project requirements and bring concerns they have for clarification. This will help the GC confirm that all bid requirements are met on their side and on their subcontractors’ side, allowing them to produce the most qualified project proposal. If allowed, attendees should take pictures or videos at the event, so that they can relay additional information to their subs or provide to another team member if they’re not able to attend bid day.
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